5 Innovative Changes that HR Software has Implemented in HRM

Introduction of web based applications has changed the way an organization functions. Surveys have shown that “ the organization opting for the best HR software suitable for their requirements have shown a tremendous increase in the productivity of their employees”.

Let’s delve into five innovate changes infused in the HRM with the assistance of HR software:

Application for recruitment and interview

The most innovative transition that has been witnessed during lockdown is the process of recruitment. Earlier the process of recruitment involved a face to face round which required physical presence of the candidates. But the pandemic has closed that door for an infinite period of time. The mode of recruitment shifted to virtual communications. Organizations opt for the best HR software that provides features to execute the recruitment process virtually. The vendors aimed at providing apps that can be monitored on android and IOS devices.  It empowered the user to track applications and schedule interviews with the eligible candidates without any hassle.

Onboarding and appointment process

The next process that begins the employee life cycle is the process of onboarding. Onboarding means that the selected candidate is registered as an official employee of the organization. It happens after a detailed background verification process is carried out to establish that the provided details are valid. The HR software has smoothened the process for the recruiter and the candidate. It allows the candidate to upload the required documents using the credentials generated by the IT team. The HR software provides the admin with a customary option to restrict the access of certain features to the candidate. With this approach it has been witnessed that the rate of error has decreased and with self empowerment the newly hired employee attains the sense of transparency within the organization. The access to the HR software even provides the employee with adequate resources to acknowledge the understanding of the policies implemented by the organization for the employees.

Payroll inputs

Payroll department plays an important role in any employee’s life cycle. Payroll team is responsible for determining the amount of salary that needs to be credited in the employee’s account. It keeps a track of the employee’s days of presence, allowances, tax deductions, etc. The HR software integratedly functions in providing the data required by the payroll team. The HR software empowers the employee to keep a track on the number of days he/she will be paid for and raise issues on the application that provides an instant solution.  An essential function of these features is that it assists the employee to attain a better understanding of the salary break-up. It explains the employee about the PF deductions, tax deductions and exemptions, medical benefits and other benefits provided by the employer.

Attendance and leave inputs

Attendance and leave plays a vital role for any organization. It assists in determining the workforce that is assigned to complete a particular task or on a particular day. The employee is empowered to update his/her own attendance and notify the supervisor of leaves. It assists the employee to plan holidays and vacations in accordance with the availability of leave for the employee. The feature allows the employee to upload his/her own attendance to ensure leaving no room for error. These inputs assist in keeping a tab on the employee’s presence in the organization. It notifies the admin of the workforce enrolled at a certain time on specified projects determining the overall performance of the organization. With such an approach the admin can take measures to incline the performance curve and profitability of the organization.

HR software manages to ingrain the performance curve on a centralized platform. It notifies the employee of his/her declining curve motivating to invest more efforts. The superiors can keep a track and provide the required resources to tackle the challenges leading to a declined performance curve of the team.

Resource for training and development

With newly hired employees and implementation of new software comes the requirement of training of the employees. A new batch of employees need to understand the pattern of the organization function. It explains their role influencing the performance curve. It assists them to maintain the standard performance of the organization. At certain stages an employee might face hurdles to function. In such scenarios an easy access to the resources to attain training can ensure smooth functioning. This feature of the HR software has best served the IT team as they can introduce new resources for the functioning software and the upgraded features.

These innovative changes have introduced a new era proving to be an advantage for the HR. Having said that it is equally important to opt for the best HR software to ensure that the advantages provided by these web based applications are utilised to its full potential.