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How To Increase Productivity of Virtual Assistant

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Virtual assistants can save you hours a day of work, but only if you make the most of your time with them and use training systems that greatly simplify delegation. I have done a mini Research on that topic and Finding the below tips to get the highest return from a virtual Employee.

Give Clear Instructions

The lack of clear and brief instructions for tasks is an important reason why new virtual assistants don’t work well with entrepreneurs.

The best automation tool I created with my company was an operations manual that describes all the tasks a VA needs to do. It’s been a long time since the beginning, but it’s saved in the back with time and worth fewer mistakes.  – Lawrence Watkins (Source: allbusiness)

Be Patient

It takes time to get into a slot with VAs. Do one task at a time and manage each work at the beginning. Be sure to use clear instructions and be polite and friendly!

Use the Right Tools

With the right tools, the communication and training process of a new VA can be accelerated. Examples include devices such as Evernote, DropBox or Google Drive for easy access to files and information, Jing or Screen for creating online video tutorials for quick workplace training, and Trello or Asana for managing and tracking tasks tracking progress.

Be Realistic

Test your VA with a variety of tasks, some simple and other complex ones, and get an idea of what he can do without continually accompanying him. There are practical limits to what a virtual assistant can do without knowing him or seeing his company. It’s not your fifties assistant sitting in front of your desk.

Be Nice

Virtual assistants are also people! They will always do an excellent job for you if you treat them with respect and friendliness.

Take the Phone

It’s easy to write a tutorial for your virtual assistant that may take longer than you do yourself. Instead, call the phone to get a five-minute overview of the project with the VA, and then e-mail the details. So you can ask questions about the general orientation and avoid wasting more time than the task is worth.

More to Communicate

Document everything. Schedule daily meetings from one person to another. Create screen games. Ask if you have problems or not. The key is to communicate more with your virtual assistant. Most of the time, it is not that the VA is not capable; is that the process is interrupted. Invest the time to communicate at a high level, and you will receive the rewards.

Document all Your Processes

I save a shared Ever wore folder with notes describing various settings and processes (for example, planning, travelling, blog posts). This facilitates the integration of a new VA. If assigning a repetitive task, ask the VA to document it in cloud store (like Google Drive, Evernote etc.) for later reference. –

Delegate Routine Tasks

Virtual Assistants are great at taking time, but to maximize them, you need to be honest about the value of your time and the tasks that reduce returns. In general, everything that is repetitive and routine should be delegated to an assistant. Theoretically, everyday tasks should be comfortable with some typed instruction sets.

Let her ask Questions.

Often, virtual assistants first want to impress by “developing” and not asking important questions about the requirements of a project. I tell my VA that I prefer honest and open communication, and they should always feel free to ask for clarification or advice without feeling stupid. This saves time in the long run and tasks rarely need to be repeated.

Define Explicit Instructions

Previous communication and repeatable processes are essential. Give a few useful examples at the beginning and ask them to perform a series of tasks based on these examples and provide feedback to continue.

Develop a 90-days Plan

Think about what your VA should do in seven days, 30 days, 60 days and 90 days. What is necessary for you in advance? What can you expect but still have to be solved? You had months or years to learn your job and your job; Develop a plan that makes progress in performance expectations so that both can succeed.

Wrap Up

As we work from the remote place with a VA and we always love to get the best output from them. so it is important to be friendly and nice to them. I also think over communication can reduce the productivity. Hope above tips will be benefited to you.

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